A photo of the meter is read into numbers, a person confirms the reading, and the charge per unit is calculated by your rates. That part runs today at one portfolio. Invoices on your template, sending them and sync to accounting are what I build for you, not part of that system.
Everything happens in writing — you'll get a concrete plan back, not a sales call.
| Unit | Previous | Current | Usage | Amount | |
|---|---|---|---|---|---|
| 101 | 1,204 | 1,231 | 27 m³ | $94.50 | ✓ confirmed |
| 102 | 987 | 1,009 | 22 m³ | $77.00 | ✓ confirmed |
| 214 | 1,455 | 1,631 | 176 m³ | — | ⚠ spike +340% — review |
| 215 | 2,110 | 2,138 | 28 m³ | $98.00 | ✓ confirmed |
Illustrative example, not a screenshot of a client system. What I build runs on your own rules, templates and software.
A CSV export from your sub-metering system, photos of analog dials, or an API feed if your meters have one - the pipeline takes what you have.
Impossible jumps, missing units, duplicates, negative usage - flagged now, not after a tenant calls about a $900 water bill.
Your rates, fixed fees, common-area splits - encoded once, applied identically every cycle.
On your template, per unit, with the reading and the math shown, so a tenant can see how the number was reached. This step is what I build for you.
Once staff approve, invoices can be emailed to tenants or passed to QuickBooks or your property software where its API allows it. Also what I build for you.
Anything odd lands in a review list instead of a tenant's mailbox. Your team reviews the odd cases, not every unit.
Usually gathered in one email thread. No preparation beyond finding the documents you already have.
The same approach works for electricity, gas or heat meters. The part that runs today reads water meters.
Photos of the dials work. The reading is extracted and a person confirms it before it counts. When you upgrade to smart meters, the pipeline stays.
Validation catches it before invoicing and routes it to review, so the time goes into checking the odd cases, not typing.
Tell me where readings come from and who calculates charges today — two or three sentences is enough. You'll get a concrete plan built around your own rates back, not a pitch deck.
Tell me about your process