I set it up so a reported violation is logged with the photo and the matching house rule, a draft notice on your template waits for the manager, and open notices stay on one list with a follow-up date. This is what I build for you. It is not running at a client yet.
Everything happens in writing — you'll get a concrete plan back, not a sales call.
Illustrative example, not a screenshot of a client system. What I build runs on your own rules, templates and software.
A photo from a staff walk-through, a resident report with an attachment, or saved footage - whatever your buildings already produce.
Against that building's house rules document, not a generic list. The draft names the rule it matches, for staff to check.
A formal notice on your template: the rule, the evidence, the deadline, the consequence. It waits for the manager to review.
Warning first, fine on repeat, escalation after - your policy, encoded once and applied the same way every time.
Open notices sit on one list with a follow-up date and an owner. Reminders and fines follow your policy once staff approve them, so nothing depends on someone remembering.
No letter reaches a resident without a human clicking approve. The automation does the paperwork; your team keeps the judgment.
Usually gathered in one email thread. No preparation beyond finding the documents you already have.
Every case passes staff approval before anything is sent. A wrong match costs your team one click to dismiss.
Each case carries its evidence packet - the photo or video, timestamped, matched to the rule. You argue with a record, not a recollection.
The letters use your template and your counsel's wording. The automation only changes who fills out the paperwork — the wording stays exactly what your lawyer approved.
Tell me how violations get caught today and what happens after — two or three sentences is enough. You'll get a concrete plan built around your own house rules, not a pitch deck.
Tell me about your process